Trucking Accounting & Fuel Tax Compliance Services
Specialized accounting for owner-operators, small fleets, and logistics companies, maximizing owner-operator tax deductions while keeping your IFTA, IRP, and federal filings on time and audit-ready.
Trucking is taxed differently. We do trucking every day.
General accountants miss per-diem days, fuel-tax credits, and depreciation strategies that put real money back in your pocket. We focus on transportation, so nothing gets left on the table and no deadline slips.
Owner-Operator Tax Deductions
We capture per-diem meals, fuel, repairs, tires, insurance, depreciation, ELD and phone costs, association dues, and more, documented to survive an IRS review.
IFTA Mileage Tracking & Reporting
Quarterly IFTA fuel-tax returns built from your trip and fuel data, with accurate miles-per-jurisdiction, correct tax-paid gallons, and filings submitted before every deadline.
IRP & Apportioned Registration
IRP account setup, apportioned plate registration, and renewals so you're legal in every state you run, with mileage allocations that match your IFTA.
Trucking Business Entity Formation
Set up your trucking business the right way, with an LLC or S-Corp, an EIN, and the S-Corp election that can cut self-employment tax as your revenue grows.
Form 2290 & HVUT
Heavy Vehicle Use Tax filing with a stamped Schedule 1 returned fast, plus VIN corrections and credits for sold or destroyed trucks. Learn more →
Bookkeeping & Settlements
Month-to-month bookkeeping from your settlement statements and fuel cards, so you always know your true cost-per-mile and net profit.
IFTA mileage tracking and quarterly reporting
The International Fuel Tax Agreement requires quarterly returns reporting miles driven and fuel purchased in every member jurisdiction. Small errors such as wrong mileage, missing fuel receipts, or a missed deadline trigger penalties, interest, and audits.
We reconcile your trip records and fuel purchases, calculate net tax owed or refunded per state, and file on time every quarter. Keep your books with us and IFTA stops being a fire drill.
- Accurate miles-per-jurisdiction from your trip & ELD data
- Tax-paid gallons matched to fuel receipts and card statements
- Quarterly returns filed before the deadline, every quarter
- Audit-ready recordkeeping if a jurisdiction ever asks
IFTA quarterly deadlines
| Quarter | Period | Return Due |
|---|---|---|
| Q1 | Jan to Mar | April 30 |
| Q2 | Apr to Jun | July 31 |
| Q3 | Jul to Sep | October 31 |
| Q4 | Oct to Dec | January 31 |
If a due date lands on a weekend or holiday, it moves to the next business day.
Trucking accounting FAQs
What can owner-operators deduct on their taxes?
Common owner-operator tax deductions include the per-diem meal allowance for nights away from home, fuel, truck repairs and maintenance, tires, insurance, licensing and permits, depreciation or lease payments, ELD and phone costs, association dues, and business use of your cell phone. The key is clean records. We help you keep them and claim every dollar you're entitled to.
Do you handle IFTA if I run in multiple states?
Yes. Multi-state operation is exactly where IFTA matters most. We track miles by jurisdiction, match your tax-paid fuel gallons, and file the quarterly IFTA return so you stay compliant across every state you run in.
Should my trucking business be an LLC or an S-Corp?
It depends on your net profit. Many owner-operators start as an LLC and later elect S-Corp status to reduce self-employment tax once earnings are consistent. We model both and set up the entity, EIN, and election for you. See our LLC vs. S-Corp guide.
Can you file my Form 2290 too?
Absolutely. It's one of our core trucking services. We e-file your Heavy Vehicle Use Tax and return your stamped Schedule 1 quickly. See the Form 2290 page for details.
Keep more of every mile
Let a trucking-tax specialist handle your deductions, IFTA, and 2290, so you can stay on the road.